Facility Hirage Agreement:
1. The Port Marlborough Pavilion at Endeavour Park takes great pride in the presentation of their venue and asks that you respect this facility.
2. Timing for set up and pack down for all events is at the discretion of the Manager.
3. The user is required to do a basic clean up as listed in the ‘Thank you for hiring’ document. If standards
are not met then a cost of $250 will be charged for additional cleaning costs.
4. At no time are staples, nails, blutac or sellotape to be used to erect decorations in the complex. There are a number of 3M hooks in place that can be used to hang decorations from.
5. Opening and closing procedure and key access will be discussed with Centre Management at time of booking. Keys must remain in the sole care of the person who signed for the keys and must be returned when the services of the Port Marlborough Pavilion are no longer required.
6. No products that may materially damage the building, its facility and the adjacent grounds may be used. No confetti, rice, bubbles etc within the facility or grounds.
7. Any damage to fixtures, fittings in the complex, the building itself or the grounds will be invoiced at replacement cost or cost to put it right.
8. All equipment hired in must be removed from the facility on the night of the function unless prior arrangements have been made.
9. The user agrees to abide by all the local bylaws, including the liquor licensing regulations. Of special note are the noise restrictions in a residential zone and the desire for us to be good neighbours.
10. We support a Smoke Free Parks Policy and smoking is not permitted within the Port Marlborough Pavilion or surrounding grounds.
11. The user will be charged for any breakages and/or damages incurred while persons associated with the occasion are in attendance.
12. A non-refundable deposit of 25% (of the hireage fee) is required at the time of booking to secure the venue. Cancellations are to be notified at least one month prior to the booking. Any cancellations after this time will be invoiced for the booking charges.
13. In the event that the NZ Fire Service attends to the centre for a fire or false alarm, it is the hirer’s
responsibility to pay any expense incurred. In the event of a fire, if the hirer is found to be negligent or responsible in any manner, the hirer will pay all costs not directly met by Endeavour Parks insurance.
14. Full payment of the hire fees must be paid within 21 days of being invoiced.
Bar1. Due to liquor licensing requirements, at functions where alcohol is being sold, a General Bar Manager must be in attendance. This will be organised by the manager. When over 60 people are present at a function two bar staff must be in attendance. Extra bar staff required will cost $30 per hour per person. All instructions from the bar manager must be followed at all times.
2. Beer and RDT’s must be purchased from the bar. BYO wine may be supplied by the hirer with a corkage fee of $5 per bottle. The Centre does stock a good range of wine at competitive prices.
3. Strictly NO BYO allowed from individual guests or attendees. Bar shuts at 12midnight. Drinks must be finished by 12.15am. Building vacated by 12.30am. If a late licence is required this will be at the cost of the hirer.
If the above policies are not adhered to, the manager has full right to cancel the event at the time or refuse
